Table of Contents
Abstract Paper Submissions and Presentations
Where can I find the template for abstract/paper submissions?
There is no template for abstracts; these are to be typed-in or copied&pasted directly on the abstracts submission platform (note the maximum of 500 words). As for the papers, you can download the template in Conftool after the abstract submission phase.
What is the maximum number of submissions that a single conference participant may submit?
The number of submissions is limited to 3 per submitting author; conference participants may submit, at no additional cost, up to 3 abstracts/papers. Considering, however, the limit on the number of stage presentations that an individual conference participation may deliver (see FAQ below), you might wish to limit the number of submissions uploaded through your own account to two, and get your remaining contributions submitted by other presenting co-authors. Submissions that will not be presented by a registered conference participant will not be included in the conference programme and proceedings.
Can I thus deliver as many presentations as I wish to?
Because we wish to give an opportunity to a large number of conference participants, we are limiting the number of individual presentations to a maximum of two. In other words, even if you are able to submit up to 3 contributions, only a maximum of two of these may then be accepted for presentation by yourself, whilst the remaining ones will need to be presented by other co-authors.
Are poster presentations foreseen? If so, how will poster sessions be organised?
Yes. Authors who wish to do so may present traditional static posters. We plan to organize combined poster presentations.
How do I know to which technical sessions it will be possible for me to submit an abstract/paper?
You can find the divisions here: Schedule – 18th European Conference on Earthquake Engineering – ECEE2026
You can then select the division to which you wish to submit your contribution in the online abstract submission system.
I cannot find a technical session suitable for the abstract/paper that I would like to submit – what should I do?
If you feel that the topic in question is of interest and relevance to the wider community, perhaps you might want to consider proposing and promoting a special session yourself. If, however, it is no longer possible to special sessions proposals, you may chose the option ‘Other topics’ when carrying out your submission.
I have submitted an abstract/paper to a given technical session, but I realise now that my submission is better suited in a different session – can I update my submission?
Yes, contact us at the email address included at the very bottom of this page, so that we may assist you with this submission updating process.
I can see that a technical session on a topic related to my potential contribution features already a high number of invited speakers; does this mean that there is no point in me submitting an abstract/paper to such session?
No, not at all. As discussed in other FAQs above, we are envisaging and expecting technical sessions to feature a large number (i.e. a few tens) of contributions, hence do feel free to submit your abstract/paper to any session you are interested in, independently of the number of invited speakers it already features.
Can the convenors of technical sessions have a stage presentation in their own session?
Yes, this indeed possible. However, as discussed in another FAQ above, when submitting a technical session proposal, convenors cannot list themselves also as invited speakers.
Who will review the submitted abstracts/papers and decide on their acceptance?
The convenors of each technical session will be responsible for the process of review/acceptance of, first, the abstracts submitted to such session, and then also the papers from authors that, upon acceptance of their abstract, chose to prepare and submit a paper.
Will the conference proceedings be indexed by Scopus?
We are taking the necessary steps for this to happen, though definitive confirmation from Scopus will arrive only once the event is concluded.
Technical Sessions
Are all special sessions going to be submitted by the community, or will there be sessions designed and managed by the conference organisers?
The current plan is for all special sessions to be proposed by the community and then managed by their respective convenors.
Can I be a convenor in more than one technical session?
Yes, this is indeed possible.
What will be the duration of the special sessions?
Special sessions will be a plenary one where presentations will be delivered on stage one at a time to all (seating) attendees of the special session.
The standard block of time for each part of a special session will be ~75 minutes (i.e. 75 minutes for the ‘stage presentations’ part). However, very popular
special sessions, that will have attracted and feature contributions from a large number of enrolled participants (for instance, and for the sake of example,
50 participants), might be spread over two (i.e. a full morning) or three (i.e. a full day) of these blocks.
Is there a specific format for the workshops?
Convenors will have the freedom to organise the workshops in the manner that they will find more efficient and effective. For instance, they may choose to:
- organise a panel/debate type of session, where e.g. 15 min introductory/summary presentation is delivered by a convenor, followed by a 60 min debate stimulated and moderated by the convenors, involving selected speakers
- foresee a succession of flash talks by a relatively large number of speakers (e.g. 10 flash talks of 5 min duration each), followed by a 25 min discussion and debate involving all speakers and session attendees
- invite e.g. five speakers to deliver 10 min talks, each of which followed by 5 min discussions involving session attendees
etc… (do be creative!)
Why is a minimum of three speakers foreseen in the special session proposal submission form?
This requirement is aimed at reassuring us that the session being proposed by the convenors is of interest to at least three other research groups (different from those of the convenors themselves).
Does this mean that it will suffice in the end for a technical session to feature only three accepted contributions?
No, we are aiming and hoping that a significantly higher number of abstracts/papers will then be submitted to the proposed technical sessions, and that opportunities for stage presentations will be given to many conference participants other than those invited by the convenors.
If I include more than three invited speakers in my technical session proposal, will all of them be guaranteed a spot in the stage presentations?
This depends on the number of invited speakers, as well as on the format and duration of the stage presentations. For instance, if (i) you have invited 8 speakers, (ii) your session will have been assigned a standard 75 minutes duration, (iii) you wish your session to be structured in blocks of 10 minutes presentations + 5 minutes discussion each, then it will not be possible for all 8 invited speakers to feature in the stage presentations part of the session. On the other hand, if you decide to organise the stage presentations in the form of a debate, or if you envisage it to consist of flash talks of 5 minutes duration, then you will certainly manage to engage a higher number of speakers.
If I include a large number of invited speakers (e.g. 8) in my special session proposal, does this mean that the session can be considered as being fully defined already, and hence closed to abstract/paper submissions from other conference participants?
No, not at all. We are certainly envisaging and expecting that all special sessions will attract submissions from many conference participants other than those initially invited by the convenors.
What will happen to special sessions that will not generate a sufficient interest and number of submissions?
Given that session convenors will certainly publicise their special session and in this way attract a high number of contributions, we are not expecting that there will be sessions with a limited number of submissions. In any case, should such a scenario develop, the session in question might need to be merged within another (more attended) session on a similar topic.
Can I include, in my special session proposal, potential speakers that I have not yet contacted and informed?
No, convenors and speakers cited in a special session proposal must have been informed and agreed to the proposal before its submission.
In the research field related to the special session that I would like to propose, it is not straightforward to fully comply with requirements of geographical distribution, gender balance, etc. What shall I do?
We are asking special session proposers to have in mind the important issues of diversity, equity and inclusion when preparing their proposal, but do appreciate that it will not always be immediate for a convenor to identify, at the proposal submission stage, potential speakers from different continents, gender, etc. In such cases, do proceed nonetheless with the special proposal submission (and maybe during the abstracts/papers submission stage a better balance will be achieved).
Registration
What is the maximum number of publications foreseen with a single registration? Do I have to pay extra for additional papers?
No, you do not. As discussed also in another FAQ above, there is a limit of 3 contributions that a single participant may submit (though, always as discussed above already, only a maximum of two of such submissions can be presented by the same participant).
Sponsorship
What is the difference between an Exhibitor Presentation and a Sponsored Session?
A Sponsored Session is a special session proposed and managed by convenors identified by the sponsor. The name of the sponsor will be included in the title of the session, which will be listed in the conference’s scientific programme. Abstracts are expected to be submitted following the indications on this page, and accepted papers will be included in the conference proceedings.
An Exhibitor Presentation, delivered in the exhibition area of the conference, will not be part of the conference’s scientific programme and will thus not foresee the submission of abstracts or papers. The presentation may include marketing references to products and services.